Five ways to enter formulas 1. Manually enter Excel formulas: Long Lists: =SUM(B4:B13) Short Lists: =SUM(B4,B5,B6,B7); =SUM(B4+B5+B6+B7). Or, place your cursor in the first empty cell at the bottom of your list (or any cell, really) and press the plus sign, then click B4; press the plus sign again and click B5; and so on to the end; then press Enter. Excel adds/totals this list you just “pointed to:” =+B4+B5+B6+B7. Click the Insert Function button Use the Insert Function button under the Formulas tab to select a function from Excel’s menu list: =COUNT(B4:B13) Counts the numbers in a range (ignores blank/empty cells). =COUNTA(B3:B13) Counts all characters in a range (also ignores blank/empty cells). Select a function from a group (Formulas tab) Narrow your search a bit and choose a formula subset for Financial, Logical, or Date/Time, for example. =TODAY() Inserts today’s date. The Recently Used button Click the Recently Used button to show functions you've used recently. It's a welcome timesaver, especially when wrestling with an extra-hairy spreadsheet. =AVERAGE(B4:B13) adds the list, divides by the number of values, then provides the average. Auto functions under the AutoSum button Auto functions are my editor's personal favorite, because they're so fast. Select a cell range and a function, and your result appears with no muss or fuss. Here are a few examples: =MAX(B4:B13) returns the highest value in the list. =MIN(B4:B13) returns the lowest value in the list. JD Sartain Use the AutoSum button to calculate basic formulas such as SUM, AVERAGE, COUNT, etc. Note: If your cursor is positioned in the empty cell just below your range of numbers, Excel determines that this is the range you want to calculate and automatically highlights the range, or enters the range cell addresses in the corresponding dialog boxes. Bonus tip: With basic formulas, the AutoSum button is the top choice. It’s faster to click AutoSum>SUM (notice that Excel highlights the range for you) and press Enter. Another bonus tip: The quickest way to add/total a list of numbers is to position your cursor at the bottom of the list and press Alt+ = (press the Alt key and hold, press the equal sign, release both keys), then press Enter. Excel highlights the range and totals the column. Further Excel training If you want to deepen your Excel mastery, a number of online courses exist to expand your knowledge. Here are our top picks to start with: Coursera - EDX - Lynda.com - Udacity - Five handy formulas for common tasks The five formulas below may have somewhat inscrutable names, but their functions save time and data entry on a daily basis. Note: Some formulas require you to input the single cell or range address of the values or text you want calculated. When Excel displays the various cell/range dialog boxes, you can either manually enter the cell/range address, or cursor and point to it. Pointing means you click the field box first, then click the corresponding cell over in the worksheet. Repeat this process for formulas that calculate a range of cells (e.g., beginning date, ending date, etc.) 1. =DAYS This is a handy formula to calculate the number of days between two dates (so there’s no worries about how many days are in each month of the range). Example: End Date October 12, 2015 minus Start Date March 31, 2015 = 195 days Formula: =DAYS(A30,A29) 2. =NETWORKDAYS This similar formula calculates the number of workdays (i.e., a five-day workweek) within a specified timeframe. It also includes an option to subtract the holidays from the total, but this must be entered as a range of dates. Example: Start Date March 31, 2015 minus End Date October 12, 2015 = 140 days Formula: =NETWORKDAYS(A33,A34) 3. Audi radio code generator tool download. =TRIM TRIM is a lifesaver if you’re always importing or pasting text into Excel (such as from a database, website, word processing software, or other text-based program). So often, the imported text is filled with extra spaces scattered throughout the list. Important role. In Excel, formulas are used to calculate results from the worksheet data. When there is some change in the data, such formulas automatically calculate the updated results with no extra efforts on the part of the user. There is a new feature introduced by Excel 2007, which enables you to create formulas. CFI's Excel Book is free and available for anyone to download as a PDF. Ways to Insert Data in Excel; Seven Basic Excel Formulas For Your Workflow. TRIM removes the extra spaces in seconds. In this case, just enter the formula once, then copy it down to the end of the list. Example: =TRIM plus the cell address inside parenthesis. Formula: =TRIM(A39) 4. =CONCATENATE This is another keeper if you import a lot of data into Excel. This formula joins (or merges) the contents of two or more fields/cells into one. For example: In databases; dates, times, phone numbers, and other multiple data records are often entered in separate fields, which is a real inconvenience.
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